Office 365 Mailbox Types and Their Uses

Office 365 Mailbox Types Focus

Office 365 is used by most organizations for business purposes. But, many users are getting confused with the mailboxes that Office 365 offers. Therefore, by reading this blog, you can easily understand all Office 365 mailbox types and their uses.

Follow this article to the end for a better understanding.

Types of mailboxes in office 365

What are the Types of Mailboxes in Office 365

There is much confusion between the mailboxes types. Some users are not able to understand Office 365 properly with their use. To remove this fumble, we are going to explain all the Office 365 mailbox types with their applications in detail.

Office 365 is the most common and popular email service that is used by many businesses that allow users to use other Microsoft applications.

It also makes a variety of Office 365 mailboxes to support users so that they can easily manage their data in an Office 365 tenant account. It gives the flexibility to create mail accounts of different types according to the needs of the users.

Types of Mailboxes In Exchange

There are six types of Mailboxes in Exchange 2016 / 2013 / 2010 as given below:

1. Mailboxes (Need a License):

This is the first type of mailbox that will be perceived by default after buying an Office 365 subscription. It consists of Exchange online, which is a licensed mailbox that requires login. It is designed for sending emails, files, attachments, messages, etc. to work as personal mail.

For your primary mail address, you can have a particular email address. It can be used by the company’s name in the end or anything else. For example, you can use yourname@compnyname.com

2. Distribution Groups:

Distribution groups are designed for adding a team-related member or project related members to send them emails. It is also used to send emails or communicate with any client using a single email only. In their primary mailbox, an email will be received by the distribution group.

3. Shared Mailboxes – Office 365 Mailbox Types

It is one of the crucial Office 365 Mailbox types. The Office 365 admin also generates a shared mailbox, and users are then linked to it as members. Creating a shared mailbox with storage up to 10 GB is entirely free. Shared mailboxes enable the sending of emails from a shared email address for a specific group.

If any user in the group sends an email reply to any email (received) in a shared mailbox, then the email address of the shared mailbox will be the sent address. Shared Mailbox is always the best way to avoid load from your primary inbox, and it prevents unessential and spams messages.

Keep some essential points in your mind:

• Every Shared Mailbox participant has full control over the email operation. For example: if any member deletes any mail from this mailbox, then all other members will be able to access it.
• Shared Mailbox members can respond to any email without the approval of any other members of a mailbox.
• When you receive any new email in a shared mailbox, you will not get any pop-up as same as your primary inbox.
• This Shared Mailbox created can be opened on Outlook.com, as well as the MS Outlook desktop version. But, you’re required to have full Shared Mailbox access for this operation.

4. Office 365 Groups:

The reason Office 365 was introduced by Microsoft is to promote collaborative work. If you want to use Office 365 groups, you need to create a name and email address.

By this, you can get access to the mailbox, a document library stored in the cloud, a shared calendar, a planner, a SharePoint site, and much more.

If you want to join external users in the conversation, then you are also allowed to do it. Now, you have access to use the Office 365 Group features on Outlook 2016, Outlook 2016 for Mac, Outlook Web App, and Outlook on Mobile.

5. Mail Contacts

Mail contacts include contacts that are available outside of your Exchange organization and appear on your shared address book. You can join them in your distribution group, where each email contact has its email address.

E.g., you want to send a contact from outside to the distribution list then you have to add that email address as a contact. After that, you can add that user to the distribution list.

6. Resource Mailboxes

This is also called an Equipment mailbox or a room mailbox. A resource mailbox is used to create a room where you can start a video conference. If you want to include a resource mailbox in meeting requests and other calendar items, it means you own the resource for that particular time.

Conclusion

Here we have described all the Office 365 mailbox types in detail. It is vital to keep a backup of the Office 365 mailbox for keeping the data safe if any mishappening occurs.

So, to backup Office 365, you can choose Office 365 Backup utility. It will help you to protect the data in case of deletion or data loss. We hope that you got some beneficial information on the types of mailboxes in office 365 through this guide.